Treasurer Trustee

Treasurer Trustee

Key tasks of Treasurer/Trustee

The Treasurer oversee and participate in the monitoring of the EFB’s finances on behalf of the Board of Trustees. They will report regularly to them as a Board and make sure that money and property are managed properly. They will ensure that bookkeeping, record keeping and budgeting are done in a way that is accurate and informative and useful to the Board. This includes:

• Ensuring proper systems are in place for budgeting, financial control, and reporting
• Overseeing and monitoring procedures that reduce the risk of fraud
• Keeping all Trustees properly informed about the state of the EFB’s finances
• Ensuring financial reports are comprehensible and are properly discussed
• Ensuring that accounts and other financial reports are prepared in the proper form, on time and in the form required by other bodies – in particular the Charity Commission’s requirement for accounts following the guidelines set out in the Charities Statement of Recorded Practice (SORP)
• Overseeing the appointment of and communications with the Independent Examiner of the annual accounts.
• Monitor and report to the Board matters relating to the financial aspects of the overreaching strategic management of the organisation
• Oversee the charity’s risk management process and regular review
• Monitor activity within the EFB’s accounts with CAF Bank including authorising payments when needed, help with applications to funders supplying relevant information and authorising applications when needed

Main Responsibilities

• Ensure that all strategic plans are financially appraised and budgets are aligned to both short term and long-term objectives including using alternative scenarios
• Ensuring a high standard of management and year end accounting is maintained
• Explaining technicalities of accounts in plain language that can be fully understood by Trustees
• Develop a reserves policy with the Trustees to safeguard the EFB’s viability in varying scenarios
• Be the charity’s main contact for CAF Bank, HMRC, NEST, Highland Payroll Agency and the Charity Commission
• Ensuring that the charity’s bank accounts including cash resources are managed appropriately.
• Managing salary payments on a monthly basis and payments to HMRC and NEST pensions
• Submission of Annual Return and Compliant accounts to the Charity Commission (CC) and notifying them of any changes in data that the CC record and publish
• Updating Financial Procedures and seeking the Trustees approval of the any changes that need to be made.
• Engage with the Risks Matrix together with other Trustees.

Qualification

• Understanding of the structure and practice of Charity accounting including the application of SORPs in the Annual Accounts.
• Understanding of fundraising methods and legal requirements relating to charity Fundraising
• Ability to analyse financial data and to design reports to help Trustees understand implications and trends
• Ability to explain the details of monthly and annual accounts to the Trustees and their implications
• Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship and the Treasurer’s role in particular

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