Secretary to Board of Trustees

Secretary to Board of Trustees

Role Overview

The Secretary to the Board of Trustees plays a critical role in ensuring effective governance of the charity by providing administrative and organisational support to the Board. They will help facilitate board meetings, maintain accurate records, and ensure compliance with legal and regulatory requirements.

The role is essential in supporting the Board in carrying out its duties effectively and ensuring proper communication between trustees, stakeholders, and the wider organisation.

Key Responsibilities

Meeting Administration:

• Prepare agendas in consultation with the Chair.
• Organise and distribute papers for board meetings.
• Take accurate minutes during meetings, ensuring action points are clearly noted.
• Ensure timely follow-up on action items after meetings.

Governance & Compliance:

• Maintain accurate records of board activities, minutes, and decisions.
• Ensure compliance with relevant charity governance requirements and legal obligations.
• Support the Board in complying with the Charity Commission’s requirements and maintaining proper filings.

Communication & Coordination:

• Act as a liaison between the Board and the charity’s management or staff.
• Facilitate communication among trustees and with external stakeholders, as needed.
• Support trustee recruitment, induction, and training as required.

Skills and Experience

• Strong organisational and administrative skills, with attention to detail.
• Experience in minute-taking and maintaining records.
• Knowledge of charity governance and legal obligations (desirable but not essential).
• Excellent communication skills, both written and verbal.
• Ability to work effectively with a diverse board and organisation

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